Z-Workflow
Build approval workflows, design them with AI, and monitor where each process is slow or overloaded.
Overview
Z-Workflow is the approval and request engine for your organisation — leave requests, expense claims, business trips, purchase approvals (稟議), and any other process that needs sign-off. Employees file a request from a form; it routes through the approvers you defined; everyone is notified and the whole history is recorded.
Beyond the basics, Z-Workflow adds three capabilities that turn ad-hoc, person- dependent processes into reproducible, monitored ones:
Design with AI
Describe a workflow in plain language, or let AI suggest workflows from your history — then review and publish.
Process analytics
See which step is the bottleneck, how long each workflow takes, who is overloaded — and rebalance with one click.
Key concepts
- Form template — the request form (custom fields) plus the approval route (who approves, in what order, with conditional branches).
- Approval route (v2) — a sequence of approval steps and CC (FYI) recipients, with branches based on form values (e.g. "amount ≥ 1,000,000 → add the department head"). Approvers can be a specific user, the applicant's manager, the department head, a position, a group, or all admins.
- Request — a filled-in form that travels the route. Each approver approves or rejects; the applicant can withdraw or cancel while it is still pending.
- Delegation (代理承認) — temporarily route your approvals to a colleague.
Workflow templates are designed by tenant admins under Admin → Workflows. End users file and track requests in the Workflow app.