Z-Bot — Your AI Assistant in Chat

Mention @zbot in any room to ask about the conversation or about your own files, email, tasks, calendar and more — answered privately when it's personal.

Z-Bot is your organization's built-in AI assistant, living right inside Z-Chat. Mention it in a room and it can summarize the conversation, answer questions, and look things up across your own workspace — your files, emails, documents, tasks, calendar, contacts and workflow requests.

Every organization has its own Z-Bot, and it only ever sees what you are allowed to see.

Adding Z-Bot to a room

Z-Bot answers in rooms it has been added to. A room owner or admin adds it once, just like adding any teammate:

Open the room and go to Members (or Add Users).
Search for Z-Bot and add it to the room.

That's it — everyone in the room can now talk to it.

Asking Z-Bot a question

Type @zbot followed by your question, anywhere in the room:

@zbot summarize what we discussed today
@zbot what was decided about the launch date?
@zbot do I have any unread emails?
@zbot find my files about the ACME deal
@zbot what's on my calendar tomorrow?
@zbot which of my tasks are still open?

Reply in your own language — Z-Bot answers in the same language you use.

What Z-Bot can help with

About this room

Summarize the recent conversation or catch you up on what you missed.
Answer questions based on what was said in the room.

About your own data (only yours)

Files — find and list your files.
Email — check unread mail, search messages, summarize a thread.
Documents — find your documents.
Tasks — list your open tasks or search for a specific one.
Calendar & Meetings — see your schedule and upcoming meetings.
Contacts & Workflow — look up people and your approval requests.

Privacy — personal answers come to you privately

When your question is about the room, Z-Bot replies in the room so everyone can see it.

When your answer would reveal your personal data (your emails, files, tasks, etc.), Z-Bot sends it to you in a private direct message and leaves a short note in the room letting you know it replied to you privately. Other members never see your personal information.

Z-Bot only sees your data

Z-Bot always answers as you. It can only access the files, emails, tasks and other content that you personally have permission to view — it can never reveal another member's private data.

AI availability

Z-Bot is powered by your organization's AI. Whether it's available depends on your organization's plan and AI settings:

If your organization has AI enabled (or you have a personal AI add-on), Z-Bot is ready to use.
If you've purchased a personal AI add-on, your Z-Bot usage counts toward your own monthly AI allowance.
If AI isn't enabled for you yet, Z-Bot will let you know — ask your organization admin, or add an AI add-on.

Tips

Be specific — "find the invoice file from September" works better than "find a file".
You can ask follow-up questions by mentioning @zbot again.
If Z-Bot says it couldn't find something, try rephrasing or adding a keyword.
Z-Bot is for questions about your workspace and the room — it won't share other people's private data.