Scheduling Meetings

Schedule meetings in advance so everyone can prepare and join on time.

Creating a Scheduled Meeting

1. Open Z-Meetings → click Schedule Meeting.
2. Fill in the details:
   • Title — A brief description of the meeting topic.
   • Date and time — Choose the start and end time.
   • Participants — Add colleagues from the directory.
   • Description (optional) — Notes about the agenda or materials to prepare.
3. Click Create.

Participants will receive an invitation notification and a reminder before the meeting starts.

Recurring Meetings

Set up meetings that repeat automatically:

1. When creating a meeting, enable the Recurring option.
2. Choose the frequency:
   • Daily — Repeats every workday.
   • Weekly — Repeats on a fixed day of the week.
   • Custom — For example: every Monday and Thursday.
3. Set an end date or number of occurrences.

Editing and Canceling Meetings

• Edit: Open the meeting → click Edit → change the details → Save.
• Cancel: Open the meeting → click Cancel Meeting. Participants will be notified.

Tip: Schedule meetings with a 5-10 minute buffer between them so everyone has time to prepare.