Creating and Managing Events

Create and manage events to keep your schedule organized.

Creating an Event

1. Click on a date in the calendar or click the New Event button.
2. Fill in the event details:
   • Title — A brief description of the event.
   • Date and time — Set the start and end time.
   • All-day event — Toggle on for events that span the entire day.
   • Calendar — Choose which calendar to add the event to.
3. Click Create.

Event Details

When creating or editing an event, you can add additional details:

Location

• Physical — Enter a physical address or room name.
• Online — Add a meeting URL for virtual events.
• Hybrid — Combine a physical location with an online meeting link.

Attendees

Invite colleagues to your event:

1. In the event form, go to the Attendees section.
2. Search for colleagues by name or email.
3. Add them to the event — they will receive an invitation notification.

Attendees can respond with:

• Accept — Will attend the event.
• Decline — Will not attend.
• Tentative — May attend.

Reminders

Set reminders to be notified before the event:

• At event time — Notified when the event starts.
• 5 minutes before
• 10 minutes before
• 15 minutes before
• 30 minutes before
• 1 hour before
• 2 hours before
• 1 day before

Recurring Events

Set up events that repeat automatically:

1. When creating an event, enable the Recurring option.
2. Choose the frequency:
   • Daily — Repeats every day.
   • Weekly — Repeats on selected days of the week.
   • Monthly — Repeats on a specific day of the month.
   • Yearly — Repeats on the same date each year.
3. Set the interval (e.g., every 2 weeks).
4. Choose when to stop:
   • After a number of occurrences — e.g., after 10 times.
   • On a specific date — e.g., until December 31.

Editing Events

• Open the event → click Edit → make changes → Save.
• For recurring events, you can choose to edit:
  • This event only — Changes apply to this single occurrence.
  • All events — Changes apply to all occurrences.

Deleting Events

• Open the event → click Delete.
• For recurring events, you can choose to delete a single occurrence or the entire series.

Tip: Use color-coded calendars to visually separate work meetings, personal appointments, and team events at a glance.